Agenda for Next Parish Council Meeting – Monday 1 October 2012

 The next meeting of  Pebmarsh Parish Council will be held on

Monday 1 October 2012
7.30pm

in the Village Hall Committee Room

for the purpose of transacting the following business:

AGENDA

 1.         Election of Chairman

To elect a Chairman of the Parish Council, as the position is currently vacant. The Chairman to sign the declaration  of acceptance of office.

2.         Election of Vice-Chairman

To elect a Vice-Chairman in the event that this office becomes vacant.

 3.         Apologies for Absence

Members are reminded that the LGA1972, s85 states that apologies for absence must be received prior to a  meeting.

 4.         Minutes of the Previous Meeting Held 20 August 2012

To agree and sign the minutes.

5.         Declarations of Interest

To declare the existence and nature of any Disclosable Pecuniary Interest, other

Pecuniary Interest or Non-Pecuniary Interest relating to items on the agenda having

regard to the Code of Conduct for Members and having taken appropriate advice

where necessary before the meeting.

6.         Public Forum

Opportunity for the public to raise issues or ask questions of Councillors.

7.         District and County Items

7.1       BDC Issues

7.2       ECC Issues

8.         Code of Conduct

To agree to adopt the Code of Conduct.

 9.         Deferment of Dispensation Requests to Braintree District Council

To agree that all applications for dispensation regarding Pecuniary and Non-Pecuniary       Interests be directed to the Monitoring Officer at Braintree District Council, via the Parish        Council Clerk.

 10.       Register of Interests

            To ensure all Registers of Interest have been received by the Clerk, as required by statute.

 11.       Revision of Responsibilities
To revise the list of responsibilities in light of change of Council membership.

12.       Planning

  • 12/00226/TPO: 4 Mill Lane – Works to trees: fell 5 x damson trees. Consultation ended on 21 September 2012 – the Parish Council made no comments.

13.       Finance

13.1     Finance Reports

To receive the latest Finance Reports.

            13.2     Cheques to be approved for payment:

  • 13.2.1: £337.64 – Clerk Salary (Sept, Oct 2012)
  • 13.2.2: £63.20 – HMRC PAYE payment (Sept, Oct 2012)
  • 13.2.3: £58.75 – Clerk Expenses (July to Sep 2012)
  • 13.2.4: £212.08 – Expenses: G Tufnell for Parish bench refurbishment x 5

13.3     Payments made between meetings:

  • 13.3.1: £40.00 -RCCE Annual Subscription
  • 13.3.2: £168.82 – Clerk Salary (August 2012)
  • 13.3.3: £3372.00 – Halls Hard Landscaping: Playground Refurbishment
  • 13.3.4: £26.40 – A&J Lighting: Street Light Maintenance (August 2012)
  • 13.3.5: £26.40 – A&J Lighting: Street Light Maintenance (September 2012)

13.4     Monies Received:

  • 13.4.1: £5892.00 – Braintree DC: Precept 1st half and Parish Support Grant
  • 13.4.2: £1005.53 – Braintree DC: Street Cleaning Agreement
  • 13.4.3: £50.00 – St John the Baptist Primary PTA: Car Parking Fee
  • 13.4.4: £4120.00 – Braintree DC: Precept 2nd half

14.       Grass Cutting – Clay Hill

To clarify the arrangements.

15.       Village Sign

To discuss the way forward.

16.       Letters of Thanks

To agree and arrange.

17.       Jubilee Oak Plaque

To agree wording and expenditure.

18.       Clerk’s Report
The Clerk to go through any correspondence received.

19.       Date of Next Meeting

To set the date of the next meeting.

20.       Closure

                 
Philippa Potter

Philippa Potter, Clerk to the Council

24 September 2012

Temporary Road Closure Notice

Closure scheduled to commence on

17 September 2012 for 5 days (approx)

Cock Road, Little Maplestead/Pebmarsh
from outside the property ‘Broomhill Cottage’ in easterly direction for approx 30 metres

Alternative route is via Sudbury Road-School Road-Gestingthorpe Road, and vice versa

Information received from Essex County Council