The next meeting of Pebmarsh Parish Council will be held on
Monday 19 September 2011
in the Village Hall Committee Room
for the purpose of transacting the following business:
AGENDA
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1.        Apologies for Absence
Members are reminded that the LGA1972, s85 states that apologies for absence must be received prior to a meeting.
 2.        Minutes of the Previous Meeting Held 18 July 2011
           To agree and sign the minutes.
 3.        Declarations of Interest
To declare any ‘personal’ or ‘personal and prejudicial’ interests relating to items on the agenda having regard to paragraphs 8 to 12 (inclusive) of the Code of Conduct for Members part 5/1 of the Constitution and having taken appropriate advice (where necessary) before the meeting.
4.        Public Forum
           Opportunity for the public to raise issues or ask questions of Councillors.
5.        District and County Items
           5.1      BDC Issues
           5.2      ECC Issues
6.        BDC Planning Issues
           6.1           Planning Application
                      11/00245/TPO: Willow Cottage, Mill Lane – Notice of intent to carry out                              works to tree in a Conservation Area – Fell 1 Willow tree.
           6.2           Planning Results
                      The following application was granted:
- 11/00813/FUL: Broomhills, Catley Cross – Erection of temporary agricultural worker’s dwelling.
6.3Â Â Â Â Â Â Â Â Â Â Â Planning Committee
           The following application was received between meetings. To note that it            was            agreed to comment that the extension be kept to a reasonable size and that            conditions be placed on any permission with regard to hours of work, parking            and vehicular movements:
- 11/01052/FUL: Hurstcote, Cross End – Erection of single storey rear extension and alterations including conversion of existing garage to accommodation.
6.4Â Â Â Â Â Â Â Â Â Â Â Planning Committee Policy
           To familiarise the Parish Council on the Committee’s policy on new builds and major works requiring construction working times and siting of work            vehicles.
 6.5           Unauthorised Traveller Encampments
           To discuss the parish response to any unauthorised traveller encampments.
 6.6           National Planning Policy Framework Consultation
           To discuss any response required from the Parish Council.
7.        Reports from Representatives
           To receive any reports from representatives:
- Playing fields/playground/bus shelter: RoSPA Inspection
- Village Hall
- Street Lighting
- Footpaths
- Legal – Street Lighting Contract Renewal
8.           Neighbourhood Watch Co-Ordinator
           To discuss filling this role due to the upcoming vacancy.
 9.        BDC Green Heart of Essex – Jubilee Oak Project
           To arrange for the application form for this project to be taken forward.
 10.      ECC P3 – Parish Paths Partnership
- To discuss the way forward with this scheme regarding volunteer input alongside contract work.
- Footpath Map
11.      ECC Winter Salt Bag Scheme 2011/12
           To discuss taking part in the scheme this winter and arranging for the application form to be completed.
 12.      ECC Big Society Fund
           To receive an update on possible applications to this scheme.
13.      Finance
           13.1           Finance Report
                       To receive the latest finance reports.
           13.2           Cheques to be approved for payment:
                       13.2.1           £400.82           Clerk Salary (Aug, Sept)
                       13.2.2           £ 49.35           Clerk Expenses (13 July to 13 September)
                       13.2.3 £66.00 A&J Lighting – Repair call out to light o/s Great House
            13.3           Payments made between meetings:
                      Payments
                       13.3.1           £1075.01           Zurich Insurance Premium
                       13.3.2           £   55.20           BDC – Election Returning Officer Fee
                       13.3.3           £   40.00           RCCE Membership Annual Subscription
                       13.3.4           £   10.00           BALC Annual Subscription
                       13.3.5           £   23.22           A&J Lighting Monthly Fee
14.      Village Sign Repairs
           To confirm the agreement to undertake repairs to the village sign made under the Clerk’s emergency financial powers and to receive any update.
 15.      Quality Parish Council Status
           To receive details of the requirements to apply to be a Quality Parish Council.
 16.      2013 Review of Parliamentary Constituencies
           To note the proposed changes under this review and decide whether a response is  required from the Parish Council.
17.      Clerk’s Report
           The Clerk to go through any correspondence received.
 18.      Date of Next Meeting
           To set the date of the next meeting.
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19.      Closure
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Philippa Potter
Clerk to the Council
13 September 2011