Pebmarsh Parish Council

The next meeting of Pebmarsh Parish Council will be held on

Monday 1 October 2012
at 7.30pm
in the Village Hall Committee Room

All are welcome to attend

The next meeting of Pebmarsh Parish Council will be held on
Monday 16 July 2012
in the Village Hall Committee Room
for the purpose of transacting the following business:
AGENDA

1. Apologies for Absence
Members are reminded that the LGA1972, s85 states that apologies for absence must be received prior to a meeting.

2. Minutes of the Previous Meeting Held 28 May 2012
To agree and sign the minutes.

3. Declarations of Interest
To declare any ‘personal’ or ‘personal and prejudicial’ interests relating to items on the agenda having regard to paragraphs 8 to 12 (inclusive) of the Code of Conduct for Members part 5/1 of the Constitution and having taken appropriate advice (where necessary) before the meeting.

4. Public Forum
Opportunity for the public to raise issues or ask questions of Councillors.

5. BDC Conservation Area Appraisal
Alan Massow, Senior Policy Planner at BDC, will be asking Parish Councillors for any final comments and the level of consultation which is required.

6. Pebmarsh Children’s Playground
To discuss security issues and to receive an update on the repair and refurbishment work.

7. Planning Results
The following application was withdrawn:
• 12/00341/FUL: The Kings Head, The Street, Pebmarsh – Erection of detached 3 bedroom dwelling with access via existing pub car park

The following application was granted:
• 12/00437/FUL: Scotts Farm, Cripple Corner – amendment to garage on replacement dwelling.

8. Finance
8.1 Finance Reports
To receive the latest Finance Reports.

8.2 Cheques to be approved for payment:
8.2.1 £274.44 Clerk Salary (June, July 2012)
8.2.2 £ 47.46 Clerk Expenses (June, July 2012)
8.2.3 £ 126.40 HMRC (PAYE: April – July 2012)
8.2.4 £496.08 E-On Street Light Electricity (2010-2012)

8.3 Payments made between meetings:
8.3.1 £1088.99 Zurich Municipal – Insurance Premium 2012/13
Other payments to be confirmed at the meeting

8.4 Monies received since the last meeting
To be confirmed at the meeting.

9. Register of Interests
To complete the Register of Interests as required by BDC.

10. Clerk’s Report
The Clerk to go through any correspondence received.

11. Date of Next Meeting
To set the date of the next meeting.

12. Closure
Philippa Potter
Philippa Potter, Clerk to the Council
10 July 2012

Pebmarsh Annual Parish Assembly

To be held on Tuesday 15 May 2012 in the Village Hall at 7.00pm

1. Apologies for absence

2. Minutes of the Previous Annual Parish Assembly • held 15 March 2011, to be agreed and signed.

3. Reports from County Councillor David Finch and District Councillor Anthony Shelton

4. PCSO Warren Brown Recent crime update, Community Speedwatch and the opportunity for parishioners to ask questions.

5. Chairman’s Report

6. Parish Councillor Reports

7. John Nott Charity Report

8. Closure

Cllr Joe Burlo Chairman 8 May 2012

As you are no doubt aware, this April has been one if not the wettest on record with watercourses being full resulting in drainage issues as the rain has nowhere to go. Also, prior to this wet April weather we had the driest March for 50 years and two extremely dry winters causing the ground to be exceedingly hard and unable to absorb water as well as it normally would and instead just runs off the surface causing flooding, which is not something that we are able to control.

Therefore if any parishioners wish to report any flooding incidents that have led to flood water getting inside houses you can do so by contacting the Flood Risk Team via email: flood.prevention@essex.gov.uk who will then record all incidents and arrange for the Flood Investigation Officer to visit the sites to assess the situation. Any questions can be raised with the Flood Risk Team on 01245 430 469.

However, it is important to clarify that any incident requiring an emergency response where there is a threat to life then the first call of any home owner is to the emergency services. Additionally, each District/Borough Council will have their own emergency planning arrangements and will deal with the individual needs of their communities, so residents should call their own districts. ECC Emergency Planning (EP) will support the emergency services to deliver either through support of the affected district, or if it is a widespread situation, Emergency Planning will assist in the coordination of the activities on a county wide basis.

Do please note that ECC Emergency Planning are not responsible in responding or dealing with individual properties. Any flooding on the Highway Network should be reported in the normal way by either contacting Highways on telephone number 0845 603 7631 or via our on line reporting tool which can be found on our website: www.essex.gov.uk Our Emergency Planning

Service will continue to liaise with Essex Police and other stakeholders including Essex Fire and Rescue Service to ensure that our communities are kept safe. You may wish to be aware that yesterday morning, Essex Police established their “Special operations Room”, which was precautionary but would be in place if conditions deteriorated. If it is considered necessary by the Police, our EP service will be represented.

Regards

David M Finch

Member for Hedingham

Posted by Joe Burlo – Chairman – Pebmarsh Parish Council – 01787 269999 – 9 May 2012

 

 

NHS North Essex is seeking people’s views on how best to integrate and join up diabetes services in mid and north east Essex.

We have prepared the attached discussion document to outline how we think a joined up diabetes service could work in the future.  We’d really appreciate your views and ideas about how services could be better linked up.

As part of the engagement we have planned a series of discussion workshops where we will invite your comments and suggestions. We will use feedback from these sessions and from the enclosed/attached survey to help shape diabetes services in the future.

The discussion document is available online at  www.midessex.nhs.uk/Documents/Consultations/Better%20Diabetes%20Services.pdf

Give us your views online by completing a short survey at  www.surveymonkey.com/s/YZLGR2L

You can e-mail us at public.involvement@nhs.net

Write to us at Communications, NHS North Essex, Swift House, Hedgerows Business Park, Chelmsford, CM2 5PF

For further information on the open talk events and to book a place please visit the Diabetes UK website at www.diabetes.org.uk/In_Your_Area/Eastern/essex-patient-events/ or telephone 01245 459395.

Kind regards

Communications

NHS North Essex

Tel: 01245 459473

Email: me-pct.communications@nhs.net

NHS North Essex | Swift House, Hedgerows Business Park, Colchester Road, Springfield Chelmsford CM2 5PF

………………………………………………………………………………………………………………………………………………………………………….

Joe Burlo

Chairman – Pebmarsh Parish Council

01787 269999

 

Notice of an extraordinary meeting of
Pebmarsh Parish Council, which will be held on
Thursday 3 May 2012

at 7.30pm
in the Village Hall for the purpose of transacting the following business:

AGENDA

 

1.         Apologies for Absence

Members are reminded that the LGA1972, s85 states that apologies for absence must be received prior to a meeting.

 

2.         Declarations of Interest

To declare any ‘personal’ or ‘personal and prejudicial’ interests relating to items on the agenda having regard to paragraphs 8 to 12 (inclusive) of the Code of Conduct for Members part 5/1 of the Constitution and having taken appropriate advice (where necessary) before the meeting.

3.         Planning Application

• 12/00341/FUL: The Kings Head, The Street, Pebmarsh – Erection of detached 3 bedroom dwelling with access via existing pub car park.

 

4.         Date of Next Meetings

To note the next meetings of the Parish Council:

• Annual Parish Assembly – 15 May 2012, at 7.00pm.  Followed by the Annual Parish Council Meeting.

 

5.         Closure                                                                                                                                                                                                                                                      Jim Holder

Cllr Jim Holder, Vice Chairman

In place of Cllr Joe Burlo, Chairman

29 April 2012

Monday 28 November 2011

in the Village Hall Committee Room

for the purpose of transacting the following business:
AGENDA

 

1.         Apologies for Absence

Members are reminded that the LGA1972, s85 states that apologies for absence must be received prior to a meeting.

 

2.         Minutes of the Previous Meeting Held 19 September 2011

            To agree and sign the minutes.

 

3.         Declarations of Interest

To declare any ‘personal’ or ‘personal and prejudicial’ interests relating to items on the agenda having regard to paragraphs 8 to 12 (inclusive) of the Code of Conduct for Members part 5/1 of the Constitution and having taken appropriate advice (where necessary) before the meeting.

4.         Public Forum

            Opportunity for the public to raise issues or ask questions of Councillors.

 

5.         District and County Items

            5.1       BDC Issues

            5.2       ECC Issues

 

6.         BDC Planning Issues

6.1            Planning Application

            This application has been submitted by Pebmarsh Parish Council:

• 11/00310/TPO: Land at the War Memorial Green, The Street – Notice of intent to carry out works to trees in a Conservation Area – Fell 1 Horse Chestnut.

 

6.2            Planning Results

                        The following applications were granted:

• 11/00245/TPO: Willow Cottage, Mill Lane – Notice of intent to carry out works to tree in a Conservation Area – Fell 1 Willow tree.
• 11/01052/FUL: Hurst Cote, Cross End – Single storey rear extension and alterations including conversion of existing garage to accommodation.
• 11/00245/TPOCON: Willow Cottage, Mill Lane – Fell 1 Willow tree.
  The following application was submitted by Pebmarsh Parish Council:
• 11/00310/TPO: Land at the War Memorial Green, The Street – Notice of intent to carry out works to trees in a Conservation Area – Fell 1 Horse Chestnut.

7.         Reports from Representatives

            To receive any reports from representatives:

• Playing fields/playground/bus shelter: RoSPA Inspection
• Village Hall
• Street Lighting
• Footpaths
• Legal – Street Lighting Contract Renewal

8.         BDC Green Heart of Essex – Jubilee Oak Project

            To receive an update on this project.

 

9.         ECC P3 – Parish Paths Partnership

            To receive any update with regard to volunteer input for this scheme.
10.       ECC Winter Salt Bag Scheme 2011/12

            To receive any update with the progress of the scheme for this winter.

 

11.       BDC Mi Community Fund
            To discuss putting an outline application in to this fund – deadline date 30 November 2011.

12.       Finance

            12.1            Finance Report

                        To receive the latest finance reports.

            12.2            Cheques to be approved for payment:

                        12.2.1            £320.64            Clerk Salary (Oct, Nov)

                        12.2.2            £  27.37            Clerk Expenses (13 July to 13 September)
                        12.2.3            £  80.20            HMRC (Clerk PAYE)

                        12.2.4            £104.40            RoSPA Inspection Fee

                        12.2.4            £  35.00            Data Protection Register Fee

                        12.2.5            £162.00            Audit Commission – External Audit Fee

            12.3            Payments made between meetings:

                        12.3.1            £    26.40            A&J Lighting – Maintenance    (by d/d)

                        12.3.2            £    90.24            A&J Lighting – Annual Maintenance (by d/d)

                        12.3.3            £1433.33            Public Works Loan Board

13.       Budget and Precept – 2012/13

            To discuss and agree the budget and precept for the next financial year.

 

14.       Clerk’s Report
            The Clerk to go through any correspondence received.

 

15.       Date of Next Meeting

            To set the date of the next meeting.

 

16.       Closure

 

 

                                  
                                                                                                            Philippa Potter

Philippa Potter

Clerk to the Council

MINUTES

OF THE PARISH COUNCIL MEETING HELD 19 SEPTEMBER 2011

Present:                                                                       In attendance:     

Cllr J Burlo                                                                Mrs P Potter (Clerk)                Cllr H Anderson                                                          2 members of the public
            Cllr J Holder                                                 

Cllr J Tufnell

Cllr S Nott                                                                 

 

1.         Apologies for Absence

Apologies were received from District Cllr Anthony Shelton and County Cllr David Finch.

 

2.         Minutes of the Previous Meeting Held 18 July 2011

            The minutes were agreed as a true record and signed accordingly.

 

3.         Declarations of Interest

Cllr Anderson declared a personal interest in item 6.1 as a neighbour of the applicant.

4.         Public Forum

            It was reported that there have been a spate of burglaries in Cross End, with items             being taken from sheds and cars.  There are further details on the Parish Council             website.

 

            The Pebmarsh Conservation Area Appraisal was discussed at a recent BDC Planning             Committee, which was held at their Witham offices due to refurbishment work at             Causeway House.  The Appraisal has been taken back to be revised again, following             suggested revisions at the meeting and will be presented again at a future date.

 

            It was reported that the fence around the playground needs some attention – this will     be looked at as soon as possible.

 

5.         District and County Items

            5.1       BDC Issues
                        None

            5.2       ECC Issues
                        None

 

6.         BDC Planning Issues

            6.1            Planning Application
                        11/00245/TPO: Willow Cottage, Mill Lane – Notice of intent to carry out                                works to tree in a Conservation Area – Fell 1 Willow tree.  It was agreed not                       to comment on this application.

            6.2            Planning Results

                        The following application was granted – this was noted by the Council.

• 11/00813/FUL: Broomhills, Catley Cross – Erection of temporary agricultural worker’s dwelling.

 

6.3            Planning Committee
            The following application was received between meetings.  It was noted that it          was agreed to comment that the extension be kept to a reasonable size and that             conditions be placed on any permission with regard to hours of work, parking             and vehicular movements:

• 11/01052/FUL: Hurstcote, Cross End – Erection of single storey rear extension and alterations including conversion of existing garage to accommodation.

6.4            Planning Committee Policy

            It was agreed that the Parish Council’s policy when commenting on either new             builds or major works, will be to ask for conditions relating to hours of work             and the parking of vehicles, to help ease the disruption to neighbouring             residents.

6.5            Unauthorised Traveller Encampments

            The Parish Council received information from BDC regarding the procedures             relating to unauthorised traveller encampments.

 

6.6            National Planning Policy Framework Consultation

            The Clerk will circulate the above consultation to the Council.

7.         Reports from Representatives

            To receive any reports from representatives:

• Playing fields/playground/bus shelter: The RoSPA Inspection will take place sometime this month.  The fence will be checked by Cllrs Burlo and Nott.
• Village Hall – all very healthy with bookings going well.  It was agreed that Cllr Tufnell and Cllr Nott need a Village Hall key, in their roles as emergency planning representatives.
• Street Lighting – Nothing to report.
• Footpaths – The first cut has been done but it is not certain when the second is due.
• Legal – Street Lighting Contract Renewal: this has been returned to A&J Lighting with one of the clauses altered, regarding the amount which would be payable by the Council on early termination of the contract being pro rata.

8.            Neighbourhood Watch Co-Ordinator

            The current co-ordinator is giving up this role.  Cllr Burlo will advertise this via the             website and noticeboards.

 

9.         BDC Green Heart of Essex – Jubilee Oak Project

            The application form for this project will be returned to BDC with the memorial green             as the location.  The Clerk will also obtain the necessary Conservation Area works to          trees form from BDC, in order to apply to fell the old  tree on the green, which is in             decline.

 

10.       ECC P3 – Parish Paths Partnership

• ECC require volunteers to be part of the P3 scheme, along with the footpath cutting regime.  Cllr Burlo will put a notice on the Parish Council’s website.
• Footpath Map:  The Clerk will contact BDC to ascertain what printing services they could offer to the Council to reproduce the footpath map.

11.       ECC Winter Salt Bag Scheme 2011/12

            The application for this winter’s scheme will be completed and returned to ECC by             the Clerk.

 

12.       ECC Big Society Fund

            To receive an update on possible applications to this scheme.

13.       Finance

            13.1            Finance Report

                        The latest finance reports were received.

            13.2     The following cheques were approved for payment:

                        13.2.1            £400.82            Clerk Salary (Aug, Sept)

                        13.2.2            £  49.35            Clerk Expenses (13 July to 13 September)

                        13.2.3  £  66.00           A&J Lighting – Repair call out to light o/s Great House

 

            13.3            Payments made between meetings:

                        Payments

                        13.3.1            £1075.01            Zurich Insurance Premium

                        13.3.2            £    55.20            BDC – Election Returning Officer Fee

                        13.3.3            £    40.00            RCCE Membership Annual Subscription

                        13.3.4            £    10.00            BALC Annual Subscription

                        13.3.5            £    23.22            A&J Lighting Monthly Fee

                        These were received and approved.

14.       Village Sign Repairs

            The repairs to the village sign were approved by the Council.  Cllr Burlo will arrange     for this to take place.

 

15.       Quality Parish Council Status
            The Clerk will go through the information received on what will be needed to apply             for Quality Parish Council status and report back to the next meeting on how much    will need to be done over and above that criteria which is already met.

 

16.       2013 Review of Parliamentary Constituencies

            The proposed changes under this review were received, with no comments.

17.       Clerk’s Report
            The Clerk went through various items received.

 

18.       Date of Next Meeting

            The next meeting was agreed as Monday 21 November 2011.

 

19.       Closure
            The meeting closed at 9.30pm.

 

 

                                  
                                                                                                                       

Signed ………………………………………………………….

Chairman

 

Date ………………………………………………………….

In the early hours of Monday 19th Sept ( Sun/Mon), 1000 litres of heating oil were stolen from a property in the Clay Hills area.

Please be extra viligant. There appears to be someone with a screwed up moral compass looking to take advantage of the decent people of Pebmarsh.  In many instances, a few simple measures will suffice in adding an extra layer of protection to your property.

Fit a lock on your Oil Tank – Lock your car at night – Lock your shed – Lock up before you go to bed. The police will gladly come down and advise you as to which locks to use if you are unsure. (101 not 999) 

These are very isolated incidents so there is no cause for concern.

Joe Burlo

01787 269999

We have 2 volunteer posts –

1.  Neighbourhood watch co ordinator – 2 to 4 hours a month.  Act as laison for Pebmarsh with police neighbourhood watch officer – receive information e mails from Police and notify/pass on to Pebmarsh residents by e mail or other means.
2. Foothpaths Co ordinator – This would suit some one who regularly uses our foothpaths for walking/dog walking . Keep an eye on foothpaths, report any work that needs doing to the Parish Council – laise with Parish Council and  Essex County and produce yearly foothpath report.

Please call Joe Burlo, Chairman on 01787 269999 or e mail Joe on joe@faze7.com

Please help us look after our village.

Joe Burlo

Chairman – 01787 269999