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Parish Council Meeting 21 January 2013
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Agenda for Next Parish Council Meeting – Monday 1 October 2012
 The next meeting of  Pebmarsh Parish Council will be held on
Monday 1 October 2012
7.30pm
in the Village Hall Committee Room
for the purpose of transacting the following business:
AGENDA
 1.        Election of Chairman
To elect a Chairman of the Parish Council, as the position is currently vacant. The Chairman to sign the declaration of acceptance of office.
2.        Election of Vice-Chairman
To elect a Vice-Chairman in the event that this office becomes vacant.
 3.        Apologies for Absence
Members are reminded that the LGA1972, s85 states that apologies for absence must be received prior to a meeting.
 4.        Minutes of the Previous Meeting Held 20 August 2012
To agree and sign the minutes.
5.        Declarations of Interest
To declare the existence and nature of any Disclosable Pecuniary Interest, other
Pecuniary Interest or Non-Pecuniary Interest relating to items on the agenda having
regard to the Code of Conduct for Members and having taken appropriate advice
where necessary before the meeting.
6.        Public Forum
Opportunity for the public to raise issues or ask questions of Councillors.
7.        District and County Items
7.1Â Â Â Â Â Â BDC Issues
7.2Â Â Â Â Â Â ECC Issues
8.        Code of Conduct
To agree to adopt the Code of Conduct.
 9.        Deferment of Dispensation Requests to Braintree District Council
To agree that all applications for dispensation regarding Pecuniary and Non-Pecuniary      Interests be directed to the Monitoring Officer at Braintree District Council, via the Parish       Council Clerk.
 10.      Register of Interests
           To ensure all Registers of Interest have been received by the Clerk, as required by statute.
 11.      Revision of Responsibilities
To revise the list of responsibilities in light of change of Council membership.
12.      Planning
- 12/00226/TPO: 4 Mill Lane – Works to trees: fell 5 x damson trees. Consultation ended on 21 September 2012 – the Parish Council made no comments.
13.      Finance
13.1Â Â Â Â Finance Reports
To receive the latest Finance Reports.
           13.2    Cheques to be approved for payment:
- 13.2.1: £337.64 – Clerk Salary (Sept, Oct 2012)
- 13.2.2: £63.20 – HMRC PAYE payment (Sept, Oct 2012)
- 13.2.3: £58.75 – Clerk Expenses (July to Sep 2012)
- 13.2.4: £212.08 – Expenses: G Tufnell for Parish bench refurbishment x 5
13.3Â Â Â Â Payments made between meetings:
- 13.3.1: £40.00 -RCCE Annual Subscription
- 13.3.2: £168.82 – Clerk Salary (August 2012)
- 13.3.3: £3372.00 – Halls Hard Landscaping: Playground Refurbishment
- 13.3.4: £26.40 – A&J Lighting: Street Light Maintenance (August 2012)
- 13.3.5: £26.40 – A&J Lighting: Street Light Maintenance (September 2012)
13.4Â Â Â Â Monies Received:
- 13.4.1: £5892.00 – Braintree DC: Precept 1st half and Parish Support Grant
- 13.4.2: £1005.53 – Braintree DC: Street Cleaning Agreement
- 13.4.3: £50.00 – St John the Baptist Primary PTA: Car Parking Fee
- 13.4.4: £4120.00 – Braintree DC: Precept 2nd half
14.      Grass Cutting – Clay Hill
To clarify the arrangements.
15.      Village Sign
To discuss the way forward.
16.      Letters of Thanks
To agree and arrange.
17.      Jubilee Oak Plaque
To agree wording and expenditure.
18.      Clerk’s Report
The Clerk to go through any correspondence received.
19.      Date of Next Meeting
To set the date of the next meeting.
20.      Closure
               Â
Philippa Potter
Philippa Potter, Clerk to the Council
24 September 2012
Temporary Road Closure Notice
Closure scheduled to commence on
17 September 2012 for 5 days (approx)
Cock Road, Little Maplestead/Pebmarsh
from outside the property ‘Broomhill Cottage’ in easterly direction for approx 30 metres
Alternative route is via Sudbury Road-School Road-Gestingthorpe Road, and vice versa
Information received from Essex County Council
Upcoming Parish Council Meeting
The next meeting of Pebmarsh Parish Council will be held on
Monday 1 October 2012
at 7.30pm
in the Village Hall Committee Room
All are welcome to attend
Parish Council Meeting Monday 16th July 2012 – 7.30pm Pebmarsh Village Hall
The next meeting of Pebmarsh Parish Council will be held on
Monday 16 July 2012
in the Village Hall Committee Room
for the purpose of transacting the following business:
AGENDA
1. Apologies for Absence
Members are reminded that the LGA1972, s85 states that apologies for absence must be received prior to a meeting.
2. Minutes of the Previous Meeting Held 28 May 2012
To agree and sign the minutes.
3. Declarations of Interest
To declare any ‘personal’ or ‘personal and prejudicial’ interests relating to items on the agenda having regard to paragraphs 8 to 12 (inclusive) of the Code of Conduct for Members part 5/1 of the Constitution and having taken appropriate advice (where necessary) before the meeting.
4. Public Forum
Opportunity for the public to raise issues or ask questions of Councillors.
5. BDC Conservation Area Appraisal
Alan Massow, Senior Policy Planner at BDC, will be asking Parish Councillors for any final comments and the level of consultation which is required.
6. Pebmarsh Children’s Playground
To discuss security issues and to receive an update on the repair and refurbishment work.
7. Planning Results
The following application was withdrawn:
• 12/00341/FUL: The Kings Head, The Street, Pebmarsh – Erection of detached 3 bedroom dwelling with access via existing pub car park
The following application was granted:
• 12/00437/FUL: Scotts Farm, Cripple Corner – amendment to garage on replacement dwelling.
8. Finance
8.1 Finance Reports
To receive the latest Finance Reports.
8.2 Cheques to be approved for payment:
8.2.1 £274.44 Clerk Salary (June, July 2012)
8.2.2 £ 47.46 Clerk Expenses (June, July 2012)
8.2.3 £ 126.40 HMRC (PAYE: April – July 2012)
8.2.4 £496.08 E-On Street Light Electricity (2010-2012)
8.3 Payments made between meetings:
8.3.1 £1088.99 Zurich Municipal – Insurance Premium 2012/13
Other payments to be confirmed at the meeting
8.4 Monies received since the last meeting
To be confirmed at the meeting.
9. Register of Interests
To complete the Register of Interests as required by BDC.
10. Clerk’s Report
The Clerk to go through any correspondence received.
11. Date of Next Meeting
To set the date of the next meeting.
12. Closure
Philippa Potter
Philippa Potter, Clerk to the Council
10 July 2012
Pebmarsh Annual Parish Assembly – To be held on Tuesday 15 May 2012 in the Village Hall at 7.00pm – All parishioners welcome
Pebmarsh Annual Parish Assembly
To be held on Tuesday 15 May 2012 in the Village Hall at 7.00pm
1. Apologies for absence
2. Minutes of the Previous Annual Parish Assembly • held 15 March 2011, to be agreed and signed.
3. Reports from County Councillor David Finch and District Councillor Anthony Shelton
4. PCSO Warren Brown Recent crime update, Community Speedwatch and the opportunity for parishioners to ask questions.
5. Chairman’s Report
6. Parish Councillor Reports
7. John Nott Charity Report
8. Closure
Cllr Joe Burlo Chairman 8 May 2012
Recent Flooding Issues – Message from your Parish Council and your Essex County Councillor
As you are no doubt aware, this April has been one if not the wettest on record with watercourses being full resulting in drainage issues as the rain has nowhere to go. Also, prior to this wet April weather we had the driest March for 50 years and two extremely dry winters causing the ground to be exceedingly hard and unable to absorb water as well as it normally would and instead just runs off the surface causing flooding, which is not something that we are able to control.
Therefore if any parishioners wish to report any flooding incidents that have led to flood water getting inside houses you can do so by contacting the Flood Risk Team via email: flood.prevention@essex.gov.uk who will then record all incidents and arrange for the Flood Investigation Officer to visit the sites to assess the situation. Any questions can be raised with the Flood Risk Team on 01245 430 469.
However, it is important to clarify that any incident requiring an emergency response where there is a threat to life then the first call of any home owner is to the emergency services. Additionally, each District/Borough Council will have their own emergency planning arrangements and will deal with the individual needs of their communities, so residents should call their own districts. ECC Emergency Planning (EP) will support the emergency services to deliver either through support of the affected district, or if it is a widespread situation, Emergency Planning will assist in the coordination of the activities on a county wide basis.
Do please note that ECC Emergency Planning are not responsible in responding or dealing with individual properties. Any flooding on the Highway Network should be reported in the normal way by either contacting Highways on telephone number 0845 603 7631 or via our on line reporting tool which can be found on our website: www.essex.gov.uk Our Emergency Planning
Service will continue to liaise with Essex Police and other stakeholders including Essex Fire and Rescue Service to ensure that our communities are kept safe. You may wish to be aware that yesterday morning, Essex Police established their “Special operations Room”, which was precautionary but would be in place if conditions deteriorated. If it is considered necessary by the Police, our EP service will be represented.
Regards
David M Finch
Member for Hedingham
Posted by Joe Burlo – Chairman – Pebmarsh Parish Council – 01787 269999 – 9 May 2012
Better Diabetes Services for People in Mid and North East Essex – Have your say in shaping the future for these important local services.
NHS North Essex is seeking people’s views on how best to integrate and join up diabetes services in mid and north east Essex.
We have prepared the attached discussion document to outline how we think a joined up diabetes service could work in the future.  We’d really appreciate your views and ideas about how services could be better linked up.
As part of the engagement we have planned a series of discussion workshops where we will invite your comments and suggestions. We will use feedback from these sessions and from the enclosed/attached survey to help shape diabetes services in the future.
The discussion document is available online at  www.midessex.nhs.uk/Documents/Consultations/Better%20Diabetes%20Services.pdf
Give us your views online by completing a short survey at www.surveymonkey.com/s/YZLGR2L
You can e-mail us at public.involvement@nhs.net
Write to us at Communications, NHS North Essex, Swift House, Hedgerows Business Park, Chelmsford, CM2 5PF
For further information on the open talk events and to book a place please visit the Diabetes UK website at www.diabetes.org.uk/In_Your_Area/Eastern/essex-patient-events/ or telephone 01245 459395.
Kind regards
Communications
NHS North Essex
Tel: 01245 459473
Email: me-pct.communications@nhs.net
NHS North Essex | Swift House, Hedgerows Business Park, Colchester Road, Springfield Chelmsford CM2 5PF
………………………………………………………………………………………………………………………………………………………………………….
Joe Burlo
Chairman – Pebmarsh Parish Council
01787 269999
Parish Council Meeting to discuss Kings Head Planning App. – Thurs 3 May 2012 at 7.30pm – Village Hall – All Parishioners welcome.
Notice of an extraordinary meeting of
Pebmarsh Parish Council, which will be held on
Thursday 3 May 2012
at 7.30pm
in the Village Hall for the purpose of transacting the following business:
AGENDA
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1.        Apologies for Absence
Members are reminded that the LGA1972, s85 states that apologies for absence must be received prior to a meeting.
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2.        Declarations of Interest
To declare any ‘personal’ or ‘personal and prejudicial’ interests relating to items on the agenda having regard to paragraphs 8 to 12 (inclusive) of the Code of Conduct for Members part 5/1 of the Constitution and having taken appropriate advice (where necessary) before the meeting.
3.        Planning Application
- 12/00341/FUL: The Kings Head, The Street, Pebmarsh – Erection of detached 3 bedroom dwelling with access via existing pub car park.
4.        Date of Next Meetings
To note the next meetings of the Parish Council:
- Annual Parish Assembly – 15 May 2012, at 7.00pm. Followed by the Annual Parish Council Meeting.
5.        Closure                                                                                                                                                                                                                                                 Jim Holder
Cllr Jim Holder, Vice Chairman
In place of Cllr Joe Burlo, Chairman
29 April 2012